Monthly Archives: May 2017

Ten Tips for Error-free Business Writing

Grammar corrector

Every business generates many documents on a daily basis. The content in a business document involves a number of clauses from both the parties and a detailed description of the project. These documents are vital for any business deal and therefore should be flawless and correct in every sense. In addition to the details of the project, special attention is paid to the grammar of the document or email. For a properly and correctly structured document, grammar corrector sites like nounplus.net should be used to check the language and spelling mistakes.

While the clarity of the clauses is important for a business document, the usage of simple and precise language to state these are equally important. The use of grammar corrector tool becomes indispensable in such instances. To practice, good business writing certain practices should be adopted for a properly structured document. The following are the ten most important points to take into consideration while structuring an error free business document:

1. Look for punctuation errors: Punctuations are an essential part of a sentence as it helps to join two statements or ideas. The use of punctuation should be such that it conveys the ideas clearly. The document should have well placed commas, semicolons, and full stops. Any error with the punctuation will not only affect the meaning of the sentence but also give a bad impression to the client.

2. Simple language: Instead of using confusing and difficult language, use simple structures of words to put across points. The reader should get a clear idea of what is to be conveyed in the document rather than making him think of the meaning of the points written.

3. Small and precise statements: Structure small and precise statements to help the reader go through the document easily and quickly rather than keeping him engaged in a point explained elaborately. Clear, simple and precise statements can be used to get a message across.

4. Grammatically correct: The document should be grammatically correct. Any errors in the grammar may make the client feel that not enough efforts were taken to structure the deal.

5. Proper Planning: Plan the points properly and place them strategically. While every important point must be included, it should be placed in the order of preference so that the reader can understand the requirement of the project and the clauses of the deal in a precise manner.

6. Proper formatting of the document: Well placed sentences, points, diagrams, and graphs should be practiced. Proper formatting of the document is essential so that the reader can comfortably read the points mentioned.

7. Use of abbreviations and acronyms: While using abbreviations and acronyms, clearly mention what they stand for to help the reader understand better.

8. The Purpose of the document: An overview of the purpose of the document should be mentioned at the beginning in a clear and precise language.

9. Use active voice: Use active voice in the sentences as it helps to appear more assertive.

10. Conclusion: write an ending note or a conclusion summarizing the details mentioned in the document.

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How to Avoid Grammar Mistakes Easily?

Online English grammar checker

The knowledge of grammar while speaking or writing in any language is indispensable. It may seem like just a technicality but the minute details are essential for an error free construction of a sentence.

It is not necessary to know all the big words of a language to write a perfect article or passage. Having enough knowledge about the simple and basic rules are enough. While many well-read people are expert at this, there are a few mistakes that can be committed by anyone. To avoid such mistakes online grammar checker can be used. Online English grammar checker is very helpful to identify minute errors in a sentence due to which they are widely used.

Here are a few tips that can help you avoid simple grammar mistakes.

  • In a sentence, only the proper nouns are capitalized. Words that you feel are important and should be emphasized need not be capitalized.
    • A very common mistake is the misuse or confusion in using the words like your/you’re, it’s/its, we’re/were, fewer/less, and accept/except. Know the difference in the meaning and usage of such words. ‘Your’ is possessive while ‘you’re’ is a contraction of ‘you are’. ‘It’s’ is a contraction of ‘it is’ and ‘its’ is used to assert possession. ‘We’re’ is a contraction of ‘we are’, while ‘were’ is the past tense of ‘be’. ‘Fewer’ is used when counting can be done; else ‘less’ is used. Similarly, ‘accept’ means to agree with something and ‘except’ is used when excluding things.
  • Another set of words that can be misused is ‘there’, ‘their’ and ‘they’re’. ‘There’ is used to denote a place or a subject. ‘Their’ is used to denote possession. ‘They’re’ is a contraction of ‘they are’.
  • While structuring a sentence, the subject-verb agreement is essential. This means singular subject should be followed by a singular verb and a plural subject should be followed by a plural verb. For example:

The boy is still in the hospital, under observation.

The trusties of the school are planning a renovation.

  • Punctuation errors are quite common. Placing the correct punctuation at the right place can give a great impact to the sentence. A Comma can be misused in the sentence changing the meaning of the statement completely. For example:
Incorrect:

He walked into the room, he wanted to eat the cake.

Correct:

He walked into the room, and he wanted to eat the cake.

  • The Apostrophe is used to show possession or for a contraction. It is not used to make a word plural but can be used to make a letter plural. For example:
Possession:

This is Maya’s bag.

Contraction:

We’ve been to Paris.

Making letters plural:

She already knows her a’s and b’s.

    • Another common mistake is the use of the words me, myself and I. ‘Me’ is always used as an object in sentences. ‘Myself’ is used as a reflexive pronoun when the previous sentence already contains ‘me’ and ‘I’ is always used as a subject in a sentence.

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5 Simple Steps That Make Your Sentence 100% More Powerful

Introduction

Writing a passage or an article may be a complex task at times. While putting across a point, you need to make sure you use simple and precise language so that the idea is comfortably conveyed and the sentence is not confusing.

The practice of writing concise and clear statements and phrases is rather easy to practice if you know a few basic steps or tips of the language and grammar you are using. Apart from the traditional books used for grammar and language, you can use online sentence checkers like NounPlus that help with identifying any errors in a sentence related to its grammar and spellings. Using your words in an economical and concise manner can make your sentences more powerful. Use a professional sentence checker to add to the perfection.

Sentence checker

In addition to writing perfect short sentences, a powerful throw of the idea to be conveyed can be achieved with the following:

Step 1

Use simple words to convey an idea:

Avoid the usage of unnecessary words to just fill the space. It is futile to use complex statements with a lot of unnecessary words when the same idea can be out across in a simple and precise manner. It is easy to understand a simple sentence over a confusing one with elaborate words. Consider the following example.

There are some fruits that I am allergic to.

The above sentence can be written as:

I am allergic to some fruits.

Use simple words

Step 2

Be specific:

Instead of giving a vague idea of what you want to convey, use specific words. Words should be used in a straightforward manner so that the reader does not get confused. Consider the following example.

I grow a lot of stuff in my garden.

The above can be written as:

I grow tomatoes, chilies, cucumbers, potatoes, carrots, grapes, cherries, roses, daisies and rosemary in my garden.

Step 3

Use active voice:

Active verbs help easy structuring of a sentence. It makes the sentence more descriptive and easier to understand. Avoid using passive verbs. Consider the following example.

The competition was won by Tina.

Instead, the above can be written as:

Tina won the competition.

Step 4

Avoid weak words:

Avoid weak verbs or adjectives. They will reduce the strength of the sentence. Instead, look for a word that can replace the weak verbs or adjectives. Consider the following example.

Weak Verb:

She likes to dance more than singing.

The above can be written as:

She prefers to dance than sing.

Weak Adjective:

He drives really rashly.

The above can be written as:

He drives terribly.

Avoid weak words

Step 5

Use punctuations:

Punctuations can be used to join two ideas in a single sentence. Following the rules of punctuation helps to put a greater impact. Know when and where to use punctuation and use them sparingly. Consider the following example:

She completed her graduation. She also completed her masters. Now she is working.

The above can be written as:

She completed her graduation, masters, and is now working.

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